To learn techniques and methods based on time management principles, so you can be more efficient in managing all your activities at work.
Do you use Microsoft Outlook every day without knowing that it can become your best ally when it comes to time management? Microsoft Outlook has many features that can quickly make you more productive. Our Managing Time and Priorities with Outlook training course will help you better understand your behaviors and harness the full potential of Outlook to organize your work, plan your schedule, prioritize your tasks, focus on value-added activities, communicate and negotiate your time effectively.
Whether you value performance or work-life balance, knowing how to manage your time is an essential skill that can be learned. Our experts in professional efficiency offer you a training program that combines the concept of time management with computer techniques.
Audience
This course is designed for anyone who wants to improve their time management by learning more about the techniques used in the Calendar and Tasks folders.
Prerequisites
This training takes place on the desktop application.
Does not cover the special features of web versions, for Mac and the new Outlook for Windows.
Objectives
Apply time management best practices in the Outlook desktop application
Discover tips and tricks to increase efficiency and stay in control with Outlook
Organize Outlook so you don't lose sight of important tasks and follow-ups
Teaching method
Lectures - Demonstrations - Guided and individual exercises
Contents
Create a dashboard using the calendar
Work efficiently with the Calendar folder to manage appointments
Improve daily and weekly planning
Working the Tasks folder to better manage follow-up on customer, project, administrative and other files
Centralize tasks to better prioritize and eliminate long to-do lists, piles and "post-its" cluttering up the office
Work on e-mails that give rise to tasks and follow-ups
Time management concepts covered during training :
Moving from managing time to using it effectively
Nine essential time management skills
Impact of scattered tasks,
Importance of follow-up in time management,
Importance and benefits of daily and weekly planning.
Topics covered
Introduction to time management.
Optimization of the software and creation of the time management dashboard (management of displays and important options to set up for a good start).
Distinction between the 4 elements of time management in Microsoft Outlook.
The effects of working in silos or spread out.
The winning equation for good organization.
Managing follow-up dates in a task.
Category and priority management.
File, customer and project follow-up management.
Alert management to reduce interruptions.
Email life cycle.
Introduction to filing.
Manage e-mails over time using tracking and task options.
Creating and managing appointments and events.
How to plan your time with Microsoft Outlook and/or To-Do
Planning: an essential activity in time management. Why schedule?
For Microsoft 365 users
Create lists and tasks in Outlook and To-Do
View follow-up e-mails in To-Do
Plan the day in To-Do
Surround yourself with the best
Ghislain Parent
Trainer and Professional Efficiency Consultant
Ghislain Parent has more than 30 years of experience in project management in the fields of training, communication, IT and new technologies, including several years as an entrepreneur. Ghislain has worked at AFI Expertise as a professional efficiency trainer and consultant since 2013. He helps people leverage tools such as Office 365, SharePoint, Teams and OneNote, in addition to mobile technologies such as Android and Apple devices.
Marc Maisonneuve
Training program director
Marc Maisonneuve has acted as a Training Program Director, professional effectiveness trainer and user tools practice leader at AFI for several years. Mr. Maisonneuve is known for his analytical skills, his legendary calm and his undeniable desire to encourage people to develop their skills. He has the ability to present technological solutions in a natural way and to adapt them to the concrete needs of the workplace.
Charles Mayer
Trainer
As an andragogy's expert with many years of experience in the field of workplace training, Charles is committed to his peers' professionnal development, so that they gain in efficiency, skills and control.
Pierre-Edouard Brondel
Trainer and Desktop Application Consultant
Renowned as an educational expert in the IT and office technology field who has accumulated more than 25 years of experience, Pierre-Édouard is first and foremost passionate about human capital.
Francis Ferland-Stevenson
Trainer
Francis began as a trainer more than 5 years ago by testing office automation tools designed specifically to met the needs of his colleagues. His calm and his empathy makes him able to adapt his language according to the level of experience of the group. This makes his learnings clear and accessible to anyone. As a trainer, he is therefore attentive to the needs of his students to make sure they meet their objectives and face the challenges.
Yves Pilon
Trainer
Yves Pilon is passionate about technological tools. His knowledge of web and office softwares has made him an expert on all Microsoft Office tools. Yves' excellent pedagogy has earned him praise from our clients on several occasions. He stands out for his spirit of synthesis and active sense of listening to the needs of the participants. The expertise he has accumulated over the years gives him the ability to ensure a productive transfer of knowledge to our clients.
